Board of Health Minutes
October 26, 2011

Present: John Paddock, Michael Murray, Elizabeth Spencer, William Bethke, Donald Bodeau and John Prince

Staff: Richard Thoune, Courtenay Johnson, Kitty Rahl, Suzanne Schieffer

Paddock called the meeting to order at 6:02 p.m.

A plaque was presented to Wihelmina Fischer in recognition of 10 years of service to the Board of Health and the Eau Claire City-County Health Department.

Business Items
3a) Discussion to approve process to evaluate the Department Director. Bodeau shared that he met with Dale Peters with the City of Eau Claire and provided the Board with a copy of the electronic performance evaluation for the City Manager, a list of questions used for the police and fire chiefs, and a 360° evaluation used at Mayo. MOTION:  BODEAU/SPENCER MOTIONED TO ATTEMPT TO COMPLETE THE 2011 EVALUATION OF THE DEPARTMENT DIRECTOR AT THE OCTOBER 26, 2011 MEETING AND THE FORMATION OF A SUBGROUP OR PERSONNEL COMMITTEE TO EVALUATE AND DETERMINE A PROCESS/TOOL TO BE USED FOR SUBSEQUENT EVALUATIONS. A FRIENDLY AMMENDMENT BY BETHKE TO USE THE CITY MANAGER EVALUATION PROCESS AS THE “CORE” BUT NOT THE EXCLUSIVE ELEMENT FOR FUTURE EVALUATIONS. MOTION CARRIED, 6-0.

A motion was made by Prince/Bethke to form a personnel committee. With some discussion, the motion was tabled to be a future action item at the December 14, 2011 meeting.

3b) Adopt amendment to Board of Health Regulations Chapter 1 – Food Establishments
MOTION: MOTION BY MURRAY/PRINCE. NO DISCUSSION. MOTION CARRIED, 6-0.

Consent Agenda
4a) The Board reviewed the minutes from September 28, 2011.  Johnson indicated under page 2, The Director of Environmental Health report, the budget year 2010 as noted should be changed to 2012. Further, Thoune and Murray indicated that “Motion Carried” should be added to the first business item motion. Under the Approve Employee Handbook Procedure, the minutes were also corrected to delete the last sentence of this paragraph “Dana Wachs and Michael Murray will form a committee to review the approved Employee Handbook Grievance Procedure and report back at the October meeting” and to replace it with “The grievance procedure will be a matter of ongoing discussion.”

4b) The Board received the revised minutes from August 24, 2011. No discussion.

The Board received the directors’ reports.

Director/Health Officer Report:  Thoune shared his report and updated the Board on the administrative services manager recruitment process, the compensation study and the board’s request for conclusions and recommendations to be in the final report, the Healthy Communities meetings and next steps, the employee share of health insurance, and frequency/location of general staff meetings.

Director of Nursing Report:  Rahl shared her written report. Additional discussion about flu clinic location and the printing and distribution of flyers to the Spanish-speaking community.

Director of Environmental Health Report: Johnson shared her written report. Additional updates provided to the board regarding the Ramada Inn and gas shut-offs. Bethke questioned about the tattoo and body piercing 17-yr old minor and the enforcement process.

MOTION:   MOTION BY PRINCE/BETHKE TO ADOPT THE CONSENT AGENDA, INCLUDING AMENDMENTS TO THE SEPTEMBER 28, 2011 MINUTES. MOTION CARRIED.

Other information items from staff for the Board:
2012 County Budget Submission with Service Modification Requests.  Discussion about the differences between City, County and BOH budgets. Additional discussion about the Board of Health receiving and approving service modification requests with the BOH budget each year.

2011 Year to Date Budget Report.  Discussion about the new budget report design generated by Munis. Board members indicated that the new report has too much detail. The report should be redesigned to be more easily readable by revenue, expense, grants program, and other program areas, if possible. Thoune will work on a revised report design with city staff. 

Thoune shared the correspondence/media for October. The three items shared were the October local health department news from the Division of Public Health, Eau Claire/Western Regional Office; the schedule for the 2011 community Flu Shot Clinics and the press release of same.

Johnson shared a draft copy of the contract for Radiation Protection Services received from the Department of Health this week. This contract will be an action item at the December 14, 2011 meeting.

Board member informational items:
Spencer provided the board with a handout titled “Responsibilities of Board Members” which she received at a past WALHDAB meeting. Murray also presented a handout on this topic. This will be placed as a future agenda item and possible Board Manual review. 

John Prince provided information on Aspartame.  There was a bill presented that would require label warnings on products containing Aspartame, but the bill was not passed. Additional discussion by Spencer and Bethke.

Future meeting items:
*Bethke provided handouts regarding the differences in profit margins between hotels and restaurants. This will be placed on the January 2012 agenda as a Board Member Information Item.
*Submit questions to Courtenay for the DNR to prepare responses in advance of the December presentation.

CLOSED SESSION
MOTION BY PRINCE/BETHKE TO ADJORN INTO CLOSED SESSION. Motion to adjourn into closed session pursuant to Wisconsin Statutes 19.85(1)(c) for the purpose of considering employment, promotion, compensation or performance evaluation of any public employee over which the governmental body has jurisdiction or exercises responsibility. To wit: performance evaluation, wages and benefits of Department Director 

MOTION: To return to open session 8:27 PM
 
Resolution to amend the terms and conditions of the Dept. Dir. Compensation package
MOTION: SPENCER/BETHKE MOTIONED TO INCREASE THE DIRECTORS SALARY BY 2 PERCENT EFFECTIVE November 1, 2011.  MOTION CARRIED
 
MOTION: MURRAY/BODEAU TO ADJOURN THE MEETING AT 8:33PM.  MOTION CARRIED

Next Business Meeting is December 14, 2011 at 5:15 p.m.

Suzanne Schieffer
Recorder