What is a Neighborhood Association Event?

A Neighborhood Association Event allows established Neighborhood Associations to use public spaces within the Neighborhood Association boundaries to host events for residents living within the Neighborhood Association boundary.

Requirements:

• Events are Neighborhood Association events for residents within the Neighborhood Association boundary only. 
• Applications must be submitted by a member of the Neighborhood Association board 30 days before the event. It is encouraged that applications be submitted as soon as an event is planned to help ensure an application is reviewed in a timely manner. 
• City staff will review and respond to applications within two weeks. Incomplete application will delay approval. 
• Events must occur within the boundary of the Neighborhood Association.
  • Neighborhood Association without City parks/facilities, may use the closest parks/facility to their Neighborhood Association boundary.
• A Certificate of Liability Insurance ($1,000,000) that names the city as an additional insured is required. 
• Neighborhood Associations and event organizers are responsible for knowing what is and is not covered by their insurance policy. 
• Reservations for public facilities are required.
• Public spaces include, but are not limited to: parks, streets, & sidewalks.
  • Some streets are not eligible for closure.
  • A traffic detour plan is required, but may be altered by City staff.
  • If streets are closed, agreement from impacted neighbors must be submitted.
• A restroom plan will be required with the application and the City may require portable facilities.
• Please detail any items that will be staked into the ground (regardless of depth). City staff will mark various utility lines to help identify where items can be staked and prevent potential damage. 
• Health Department rules and regulations must be followed including, but not limited to:
  • Food trucks must be properly licensed. (The Health Department can be contacted to inquire if food trucks are licensed.)
• Food trucks may be exempt from restricted areas for Neighborhood Association Events. Location approval is required.
• The event is considered a public event, only licensed food vendors are allowed for food sales unless a temporary food permit is obtained from the Health Department.
• Intoxicating liquors, fermented malt beverage (beer) and wine is prohibited on all City sidewalks and streets. Intoxicating liquors, fermented malt beverage (beer) and wine are allowed only in Carson Park, Lower Mt. Simon Park, Riverview Park, Rod & Gun Park, or the Phoenix Park Pavilion (with special permission and alcohol permit).
• Non-food vendors are not allowed. Non-food items directly sold by the Neighborhood Association are allowed.
• Neighborhood Associations are responsible for all clean-up after events. The City may charge for any clean-up services required after an event.
• Each event requires a separate application.
  • Events that have the same theme, but occur on multiple days (i.e. Movies in the Park) should be submitted as one application. 
  • Events occurring yearly are required to submit a new application each year.
• Charges may apply for any City Services provided.
• Community Services must be contacted in the event of cancellation or rescheduling of event. 

• All promotional material must include the following verbiage: "This event is for residents within the boundaries of (insert Neighborhood Association) only.

• Unless otherwise noted in Ch. 9.57 Neighborhood Association Event, all City regulations must be adhered to.

If you have any questions, please email Community Services or call 715-839-4963.

Apply for a Neighborhood Association Event